Young persons under 18
If you/your child is interested in joining us, please email these details to: [email protected]. (Note that we are quite often over-subscribed and so cannot guarantee a place and/or necessarily your choice of venue (if you have one) but we will endeavour to offer you a place if we possibly can.)
Full Name (and ‘known as’ name)
Date of Birth
Parent’s / Carer’s:
Address(es) [if different to the young person]
Contact Telephone Number(s)
Contact E-Mail Address(es)
Because we are quite often over-subscribed, we have adopted some ‘rules’ to ensure that we are open and transparent about the way that we manage the Waiting List and how we allocate available places in the Sections. These are:
1. Register of Interest
Young people aged under 5 will be added to a Register of Interest.
Quarterly we will email parents/carers of those on the Register of Interest who will reach their 5th birthday during the quarter to ask if they are still interested in a place. If they are still interested in a place, we will ask for confirmation of all details so that we can be sure that we hold up-to-date information – when that update is received they will be added to the ‘formal’ Waiting List (and the date of receipt of that information/confirmation will be recorded also).
2. Application after 5th birthday
Any requests to join received at any time after the young person’s 5th birthday will be added to the Waiting List after the information above is received.
3. Intake process
3a. Normal intake times
New members normally join the Group in January, April, September each year.
Note that age ranges for the Beaver Section are 6th to 8th birthday; for the Cub Section are 8th birthday to 10.5 years; for the Scout Section are 10.5 years to 14th birthday; for Explorer Section are 14th to 18th birthdays.
3b. Who is ‘of age’?
We discount any young person on the Waiting List body who would join and because of their age would have 6 months or fewer in the Section – those young people are considered to be on the Waiting List for the next Section.
Except in exceptional circumstances we only take new members in the January/April/September AFTER they reach their 6th, 8th, 10.5th, 14th birthday.
So, when selecting new Beavers, the ‘of age’ list comprises young people who are on the Waiting List and are already 6 and not yet 7.5.
So, when selecting new Cubs, the ‘of age’ list comprises young people who are on the Waiting List already 8 and are not yet 10.
So, when selecting new Scouts, the ‘of age’ list comprises young people who are on the Waiting List who are already 10.5 and not yet 13.
So, when selecting new Explorers, the ‘of age’ list comprises young people who are on the Waiting List who are already 14.
3c. Selection criteria
As a guide, wherever there is choice available, we will allocate young people living in Pangbourne, Tidmarsh, Whitchurch, and further west to Sections meeting in Pangbourne. And young people living in Purley, Tilehurst, and further east to Sections meeting in Purley. However, we will allocate to the other location in order to fill the intake and thus offer places to as many young people as possible.
Where there are more young people ‘of age’ on the list than there are spaces we will allocate using this prioritisation:
1 Any child who is ‘of age’ and who is cared for (as parent or carer) by an existing Leader/Assistant Leader/Section Assistant (in any Section of the Group) or a Group Executive Member.
2 Young people who have a brother/sister who is already a Beaver/Cub/Scout/Explorer in 1st P&P.
Once those prioritisations have been used (often there will be nobody in those categories, of course), a prudent/pragmatic judgment will be taken, taking into account any relevant ‘soft’ factors, as well as how long a new member will be a member and when each young person joined the Waiting List.
We may prioritise, if appropriate, any child where one or both parents/carers are willing to become an adult helping a minimum of once per month in a Leader/Assistant Leader/Section Assistant role (in any Section of the Group – not necessarily the one that their child will join) or in an admin/Exec role.
Note that we will always seek to accept (space permitting) young people who have just moved to the Purley/Pangbourne area and have already been a member of Scouting in the UK or another country. These young people are already Members of the worldwide Movement that is Scouting.
Note also that we do not remove names from the Register of Interest / Waiting List (except as per 3d below). So, for example, if we cannot offer a place in Beavers but can later offer a place in Cubs then we will do so.
3d. Response times
So that we can be fair to all persons on the Register of Interest / Waiting List, it is important that requests for information are quickly responded to. If we do not receive a response to an enquiry within 2 weeks then the young person will be removed from the Register of Interest / Waiting List.